KNOW BEFORE YOU GO!
See Travel policies beginning with policy #2350 at http://www.finance.upenn.edu/vpfinance/fpm/
Can’t find the answer? Contact apaycceb@lists.upenn.edu.
Minor expenditures for less than $100 should be reimbursed via petty cash. Petty cash funds are used for expenditures, the amount and significance of which are so small as to preclude requesting disbursement by check. Examples include snacks for a business meeting, a taxi to an in-town meeting where public transit is not the most economical mode of transportation. Submit the original receipt and C2 Voucher (Petty Cash) listed below to the Business Office, Room 112 Blockley, and cash will be disbursed.
Effective December 31, 2019, the use of petty cash funds will be discontinued.
Penn employees are reimbursed for travel and other authorized out-of-pocket expense via Concur. Go to https://www.concursolutions.com/home.asp to initiate an electronic expense report. IMPORTANT: Click here to consult the naming convention required for Concur expense reports. Contact Merceda (merceda@pennmedicine.upenn.edu) when an employee or a fund needs to be added to Concur.
Effective 5/28/19, when banking information is changed for payroll purposes, IT DOES NOT AUTOMATICALLY CHANGE FOR REIMBURSEMENTS. Concur endusers will manage their banking information for reimbursements directly in their Concur profile.
Individuals paid or reimbursed who are not Penn employees, are considered ‘non-affiliates’. Non-affiliates include Independent Contractors, Limited Engagement, and Study Participants. Follow these linkslisted below for definitions and procedures.
Tips & Tricks to assist in completing forms.
Checklist for Concur Expense Reports.