You can now access our intranet using your Pennkey username and password.

On our intranet, you’ll find easy access to many resources, including educational, financial, human resources, reimbursements, staff contacts/responsibilities, and faculty resources. The documents found on the intranet are specifically geared to and intended for use only by DBEI-CCEB faculty, scholars, staff, and students.

For questions and/or updating requests, please contact Lisbeth Dennis (dennisls@pennmedicine.upenn.edu).

Who is it?

Not affiliated with Penn, AND comes to visit and is promised ONLY reimbursement of out of pocket travel-related expenses.

What is needed for U.S. citizens?

1) PDA-NA***
2) W9*
3) Guest Travel Reimbursement form*+
4) Original receipts for travel expenses**+

Documentation of business purpose of visit, i.e. schedule or agenda**/***
Expenditure justification when charging a sponsored project***
Expense approval form when not charging a grant***

What is needed for non-resident aliens?

1) PDA-F***
2) W8-BEN*
3) Guest Travel Reimbursement form*+
4) Original receipts for travel expenses**+
5) Foreign National Information form*
6) Copy of passport page containing photo, document number, effective dates**
7) Copy of I-94 Card, Visa, I-20/DS2019 or I797**

Documentation of business purpose of visit, i.e. schedule or agenda**/***
Expenditure justification when charging a sponsored project***
Expense approval form when not charging a grant***

How does traveler get paid?

Within 10 days of the end of trip, all of the above documentation is submitted to the business office, reviewed, approved, and submitted to Accounts Payable.

*The payee completes and signs.

**The payee submits original receipts; photocopy of travel documents.

***The host's administrative support prepares.