You can now access our intranet using your Pennkey username and password.

On our intranet, you’ll find easy access to many resources, including educational, financial, human resources, reimbursements, staff contacts/responsibilities, and faculty resources. The documents found on the intranet are specifically geared to and intended for use only by DBEI-CCEB faculty, scholars, staff, and students.

For questions and/or updating requests, please contact Lisbeth Dennis (dennisls@pennmedicine.upenn.edu).

Who is it?

Individual who consents to provide time, information or personal bio samples to a research project, and may be remunerated in exchange. 

What is needed for U.S. citizens?

1) W9*
2) Guest Travel Reimbursement form*+
3) Original receipts for travel expenses**+
4) Human Subject Voucher C2 form****
5) PDA-NA (unless getting paid petty cash less than $100 per visit or a gift/debit card)
6) Expenditure justification when charging a sponsored project***
7) Expense approval form when not charging a grant***

What is needed for non-resident aliens?

1) W8-BEN*
2) Guest Travel Reimbursement form*+
3) Foreign National Information form*
4) Copy of passport page containing photo, document number, effective dates**
5) Copy of I-94 Card, Visa, I-20/DS2019 or I797**
6) Original receipts for travel expenses**+
7) Human Subject Voucher C2 form****
8) PDA-F (unless getting paid petty cash less than $100 per visit or a gift/debit card)
9) Expenditure justification when charging a sponsored project***
10) Expense approval form when not charging a grant***

How does the participant get paid?

After the study visit, all of the above documentation is submitted to the business office, reviewed, approved and submitted to Accounts Payable for a check.

Alternatively, petty cash may be obtained in the Business Office, Room 112 Blockley upon presentation of the Human Subject Voucher C2 form.

*The payee completes and signs.

**The payee submits original receipts; photocopy of travel documents.

**/***Either the payee or the Penn host can provide the invoice or the letter of invitation.

***The research coordinator or administrative assistant prepares.

**** The research coordinator prepares the Human Subject Voucher C2 form, and the study participant signs it, acknowledging the payment.

 + Only needed if travel expenses will be reimbursed.